Employment Pass Application

Employment Pass

Employment Pass refers to the working permit that a foreigner receives from the Malaysia government. Applying a working visa for foreigners is a necessary process for employers who wish to employ foreign nationals.

Apply employment pass under Immigration Department Malaysia

Company ESD Registration

Application for Employment Pass

There are three (3) types of employment pass:

  1. Category I (Expatriate with a basic salary above Rm 10,000 per month)
  2. Category II (Expatriate with a basic salary between Rm 5,000 to Rm 9,999 per month)
  3. Category III (Knowledge/Skilled worker with a basic salary between Rm 3,000 to Rm 4,999)

The differences of Malaysia Employment Pass Category I, II and III

*Require to submit valid WRT approval letter, if applicable

Minimum requirements to meet for all three (3) categories

  • Degree and above, with at least 3 years’ experience in the relevant field;
  • Diploma, with at least 5 years’ experience in the relevant field;
  • Technical Certificate or equivalent, with at least 7 years’ experience in the relevant field.

Minimum requirements for shareholders

  • Shareholder(s) must have a minimum 30% entity in the company; AND
  • Must be an SSM-registered Director of the company AND/OR holds a key position in the company.

Note:

  1. Any changes in the applicant’s allotment of shares will affect the eligibility requirements. Please inform the Inspectorate Unit (JKI) of the Expatriate Services Division (ESD) officially in writing for any changes in the shareholder share allotment, together with the copy of relevant documents.
  2.  This is the minimum criteria required to apply for Employment Pass. However, the approval of the application is subject to the discretion of the Expatriate Committee.

Exemption From Minimum Salary of RM 5,000 For Category III Application

  1. Before applying employment pass for Category III, the company needs to obtain approval from the Ministry of Home Affairs (MOHA) to seek exemption from the minimum salary requirement of Rm 5,000.
  2. This is COMPULSORY for a company that falls under the unregulated sector or Regulatory Bodies, which is not in the purview of any Approving Agencies.
  3. The application for exemption the minimum salary requirement of Rm 5,000 can be done through ESD online by selecting a function for EP-III status under the setting

Unregulated Sector i.e.: business services, oil & gas, and etc.

Pre-checklist

  1. e-SSM corporate information print out
  2. Company profile and website URL
  3. Updated resume, Academic Certificate / Licenses
  4. Latest Passport ID page with picture & date of birth Copy (For Expat already in Malaysia, to include the existing pass)
  5. Latest Malaysia visa page (if applicable)
  6. Job title and application for the application (Ideally Director & Shareholder)

Please take note that this pre-checklist is not serve as a full checklist as different industry will require further documentation.

Duration of Process at Immigration upon completed documents

Step 1. Company to register an account with Immigration with LoU ~ 1 to 3 months
Step 2. Quota Projection ~ 1 month 
Step 3. Employment Pass (Work Permit Application) ~ 1 month 

Apply Employment Pass Without Hassle

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