MAY – AUGUST 2020
The movement control order (MCO) triggered by the Covid-19 pandemic brought Malaysia to a standstill. Most businesses, especially those in the non-essential services category, had to halt regular operations which has adversely affected their income and cash flow.
Dato’ Dr. Chua Hock Hoo
(Adjunct Professor of UKM & OCU (US) & Co-Founder of Cheng & Co Foundation)
Many companies are on the brink of downsizing or, worst, collapsing. Small and medium enterprises (SME) which makes up close to 98% of businesses and is the most important cog in Malaysia’s economic engine, are hit the hardest especially those that lack technology and resources.
Cheng & Co began in 1993 as a small firm with only three employees. While this crisis is unlike anything we have ever encountered, we have faced our fair share of challenging times in the early days that almost cost us the firm and we can appreciate the pain points of SMEs today.
During the MCO, Cheng & Co Foundation conducted nearly 30 webinar sessions nationwide over several weeks via Zoom with SMEs from various industries, to help address their fears and problems of the present circumstances and what to expect when the new normal kicks in.
We discussed and explored various strategies and methods and came up with viable solutions for SMEs to mitigate the negative impact of the Covid-19 pandemic on their business and help keep them afloat while taking the necessary steps to aid their recovery.
It is our aim to continue helping as many SMEs as possible and to this end, we have put together our Business Recovery Strategy Guide which consists essential measures that SMEs must take in order to survive and sustain post-MCO and beyond.
This guide was made possible thanks to our team of specialists and experts whose unwavering commitment to ensure our clients’ needs are constantly attended to irrespective of the circumstances, will benefit countless other SMEs
Firstly, I would like to thank our Strategy Director Alex Kang whose foresight helped conceptualise these webinar sessions right after the MCO kicked in. My appreciation also goes out to the Head of our Women Leadership Centre, Ms Tay Lee Hoon and Head of Taxation, Mr Lam Kwai Soon.
Both are leading members of our webinar committee and organiser of all the sessions. They were responsible for rolling out all the topics of discussion and webinar schedules that enjoyed maximum participation and much gratitude from SMEs.
Besides Ms Tay and Mr Lam, I would also like to thank seven other specialists who voluntarily participated as speakers to contribute their professional opinion and extensive knowledge to provide invaluable advice on pre and post MCO measures and government initiative updates.
The complete list of speakers are as follows:
1. Ms Tay Lee Hoon
Cheng & Co Global Advisory Sdn Bhd
Head of Consulting and CFO’s Support Services
2. Mr Lam Kwai Soon
Cheng & Co Taxation Sdn Bhd
3. Mr Simon Yeo Hann
The Law Office of Hann
4. Mr Tai Ming Ming
Pro B Centre Sdn Bhd
Global Business Services Director
5. Mr He Xuekang
DSC Consulting Sdn Bhd
Business Development Manager
6. Mr Samuel Tiew Sze Hann
Indah Secretarial (KL) Sdn Bhd
Chief Executive Officer (CEO)
7. Mr Ng Chee Yong
CC Advisory Sdn Bhd
Chief Executive Officer (CEO)
The Coronavirus or Covid-19 outbreak has brought life and businesses to a halt. While the world is no stranger to global pandemics, what we’re witnessing today is unprecedented, triggering shutdowns and lockdowns the world over. The Malaysian government was forced to implement the Movement Control Order (MCO) to curb infections and save lives.
While the order was absolutely necessary, it has impacted businesses, especially small and medium enterprises (SME), in ways which leaves many uncertain about their future. There are genuine fears that a big number of SMEs could go under due to lack of income, cash flow and struggles to adopt to the new normal.
SMEs are an important cog in Malaysia’s economic engine, making up close to 98% of businesses in the country and providing nearly 70% of employment. Therefore, it is important that the SME chain is not broken, failing which it could set our economic back for years.
During the MCO, Cheng & Co Foundation conducted almost 30 seminars and sharing sessions throughout the country with small and medium enterprises, from various industries, via Zoom to understand and help address their fears and challenges of the situation and how to mitigate the impact of the Covid-19 pandemic and the MCO.
Cheng & Co Foundation’s Business Recovery Guide consists essential findings and solutions for SMEs to take into consideration and implement them in the best way possible to keep your business afloat during this crisis which can help kick start a revival once we begin coming to terms with the new normal.
Document Your Commitments
This is the most important strategy which will go on to define other important areas of your operations. Clarity is needed in this stage in order to determine how effectively the following strategies will work for your business. To begin your projections for the next 12 months, first document your company’s monthly commitments.
Upon doing so, calculate the number of months that these commitments will carry on through against cash and cash equivalent available. This will provide an indication of the cash flow strength of your business and the prospects that lie ahead. It is important to record your commitments for at least three months and above for a more accurate assessment.
If your cash flow status is rather unpleasant or, worse, critical, here are some ways for you to increase your cash flow to stabilise your company which is the need of the hour as business is unlikely to be as usual in the foreseeable future.
Government stimulus package and measures
On 6 April 2020, Malaysian Prime Minister Tan Sri Muhyiddin Yassin unveiled a special stimulus package to aid SMEs. The package, worth RM10 billion is aimed to ease the impact of the MCO on SMEs, with an increased wage subsidy of RM600 a month for employers which is an additional RM7.9 billion from the initial economic stimulus package of RM5.9 billion.
As an SME, depending on the strength of your workforce, one of the biggest factors that will impact your cash flow will be salary payments. To alleviate the burden of salaries on your cash flow during this period, the following Wages subsidy programme (WSP) can be utilised:
- If your workforce is more than 200, at least 200 of your employees are eligible for this subsidy.
- If your workforce falls in the range of 76 to 200, your company is eligible for RM800 for each employee.
- If you are a small organisation with a workforce of between 1 and 76, your company is eligible to receive RM1200 for each employee.
It is important to note that for your company to be eligible for the wage subsidies, it must:
- retain employees for at least six months
- have registered or contributed to PERKESO before 1 April 2020
- be registered with SSM, Pihak Berkuasa Tempatan (PBT) or Pihak Berkuasa Perkhidmatan Profesional, Saintifik or Teknika and started operating before 1 January 2020.
Alongside this, the government also created a Prihatin Special Grant amounting to RM2.1 billion, micro credit and micro loan schemes for eligible SMEs. The list of eligible micro SMEs will be provided by the local authorities and SSM to the government. Your organisation must be registered with the Inland Revenue Board (IRB) to be eligible for the following:
- RM3000 special grant for each company with annual sales of below RM300,000
- Micro-credit scheme from Bank Simpanan Nasional with 0% interest rate without any collateral. A company is eligible up to a maximum of RM75,000 with revenue of less than RM300,000 or less than five employees.
- Micro loan scheme with Tekun Nasional for a maximum loan amount of RM10,000 per company, interest free. Again, eligibility is revenue of less than RM300,000 or less than five employees.
Besides govt subsidies, there are other measures to take to create breathing space for your cash flow and increase chances of sustainability.
Tax Instalment Deferment – For SMEs with paid-up capital of less than or equal to RM2.5 million and a gross business income of RM50 million and below, you can apply for tax instalment deferments for three (3) months beginning April 2020 and six (6) months if your business is tourism related, starting on the same month until September 2020.
Special Relief Facility (SRF) – Open to sole-proprietorship, partnership, LLP or PLP only and considered SMEs as defined by SME Corporation Malaysia. In the event there are shareholding from PLCs and GLCs, it must not exceed 20%. SMEs must be owned by Malaysians residing in Malaysia with minimum shares of 51%. A loan size of RM1 million is allocated for each SME at interest rates of 3.5% with no collateral required with five and a half years tenure including the six-month moratorium period. This facility is available until 31 December 2020.
Employer Advisory Services (EAS) – To work towards a viable solution for employee contributions during this crisis, companies can explore options for deferment, restructuring and rescheduling of statutory contributions to their Employee Provident Fund accounts beginning 15 April 2020. For more information, visit www.kwsp.gov.my.
Foreign Worker Levy – If your company employs foreign workers, levy can be reduced by 25% for this with permits ending between 1 April 2020 and 31 December 2020. However, this facility is not applicable to housemaids.
Rental Relief – SMEs renting properties or premises owned by GLCs or other stare-government owned companies, will be eligible for rental exemptions or discounts. For the private sector, special tax deductions that equal the amount of rent reduction for April 2020 to June 2020 will be given to property owners who rent their properties to SMEs.
It is imperative that SMEs reduce rent by at least 30% to ease cash flow hence begin discussions with land or building owners as soon as possible for rental deferments. The following are the eligibility criteria for SMEs to enjoy this relief:
- For Micro SMEs (all sectors) with a turnover of not more than RM300,000 per annum or with employee not more than five
- Small companies in manufacturing with a turnover of more than RM300,000 and less than RM15 million or with an employee count of between five and 75. SMEs in services and other sectors must fall in the turnover range of RM300,000 and RM3 million, or have an employee count of between five and 30.
- For medium-sized companies in manufacturing, eligibility is for those with a turnover of between RM15 million and RM50 million or with a workforce of between 75 and 200. SMEs in services and other sectors must record a turnover between RM3 million and RM20 million, or with a workforce of between 30 and 75.
CHECKLIST – CASH FLOW PROJECTIONS FOR THE YEAR AHEAD
|Assessment Item||Guide||Current||Action / Comments|
|1. Prepare a list of monthly commitments and calculate the number of months of commitments against cash and cash equivalent available.||At least 3 months and above|
|2. Ways to increase the cash flow of the company:|
|Refer to Appendix I|
|3. Prepare cash flow projections.||Refer to Appendix II|
If your business falls under the essential services category, firstly identify the factors that render your business non-operational despite falling in this category. Subsequently, consider tweaking your business model to move away from regular operations and identify means to increase sales to improve cash flow rather than going for profits.
Cash flow generation is a big concern during the MCO and can make or break the sustainability of a business post-MCO. To take financial or tax consultancy as an example, the implementation of cloud accounting, cloud tax and cloud payroll systems will ensure your services can continue to rendered with minimum interruption but increased efficiency.
If your business falls under the non-essential services category, it is likely to be more vulnerable than essential services. Therefore, similar to essential services, you are encouraged to realign your business model and embrace digital platforms to provide convenience to customers/clients to drive sales and income.
Supermarkets and food stalls are a good example of service realignment. Supermarkets are providing delivery services for regular groceries while food stalls – generally provide eat in or takeaway – too are accepting online bookings and deliveries to customers. Understand your customer/client requirements and identify the right digital platform for uninterrupted service.
Tax Compliance & Banking Facilities
Get down to business with your financial consultant and auditor to sort your tax and audit matters to ensure compliance to all deadlines While there is some leeway given during the MCO, it’s still important to abide by submission deadlines. It’s equally crucial to review your financial statements in a timely manner and ensure they are healthy from the bank’s perspective, especially on Debt Service Ratio, mismatch, and Gearing Ratio, in order to enjoy banking facilities which you will probably need to increase your cash flow.
Address Miscalculations & Mismanagement
There are many areas that might have been overlooked in the past due to various reasons. Take this opportunity to right the wrongs. Check all your records and identify any incomplete date and rectify them. While it is not advisable to go to your place of business, keep check of your stocks virtually if possible.
Next up is to perform sales data analysis, preferably utilising the Pareto principle, also known as the 80/20 rule which is defined as 80% of your results coming from just 20% of your efforts. Last but not least, keep tabs with the impact of the COVID-19 pandemic on a global level and adopt best practises from countries where businesses are coping well and continue to operate.
Insurance Premium Reduction
A key area of business expenditure that you can reduce is your insurance premiums using the 3R strategy – Review, Revise and Restructure. The idea behind this strategy is to increase the value of your coverage while maintaining the same premium cost to help you gain potential savings of up to 20%.
Revise – revise your existing insurance protection plan in order for your business to achieve optimised protection.
Review – spend sufficient time and resources to review your present insurance policies with historic claims reports.
Restructure – We will guide you on restructuring your current insurance coverage to help you meet our 3R objectives by either lowering your cost or increasing your coverage.
This, in effect, is a corporate risk management strategy that you should begin discussing with your financial consultant as soon as possible to ease the burden on your cash flow. The same can be done for your company’s banking facilities to reduce monthly commitments and ease up more cash that can be channelled towards other pressing areas of your business.
CHECKLIST – WHAT TO DO DURING MCO
|Assessment Item||Yes||No||Suggestion||Comments / Notes|
|1. Is your business under the category of essential services?|
|2. Is your business a non-essential service?|
|3. Can you identify the factors that resulted in your business being non-operational (despite being in essential services)?|
|4. Do you need to revise your business model?|
|5. Do you have a plan to revise your business model?|
|6. Workout cash flow projections for the next 12 months based on the five assessment items above.|
|7. Follow up with your tax agent & auditor regarding your taxation and auditing matters to ensure compliance with the latest deadline.|
|8. In order to obtain bank facilities, your company must review its financial statements to ensure reports are healthy from a bank’s perspective e.g. Debt Service Ratio (DSR), mismatch, and Gearing Ratio.|
|9. Explore with your HR Department to assign other tasks for redundant employees during the MCO.|
|10. Rectify the company’s malpractices such as:|
|11. Keep track of global issues and economic impact of the pandemic. Explore best practices from similar industries in China and study how they handle their businesses during the pandemic.|
|12. Reduce the company’s insurance premium cost by engaging professionals.|
Compliance & Extensions
The bigger challenge begins right here. As we have never been in this situation before, it’s understandable that a lot of uncertainties will creep in not knowing how to react or what step to take in what will be considered a new normal. Begin this phase of your business by meeting all compliance due dates for audit submissions, tax submissions and secretarial requirements.
In the event, your cash flow situation has weakened, talk to your financial consultant to help negotiate extensions to give your company some relief. This will also help manage cash flow position more effectively and take prompt yet calculated action to ensure there is adequate cash flow to pull your business through this challenging period.
During this period while monitoring cash flow, much the same is required for your company’s profits and ensure tax revisions are done on the 9th month of the year to avoid getting penalised for underestimation of your company taxes.
Your business is likely to be tied down with multiple contractual obligations such as tenancy agreements, employee and vendor contracts. Negotiate with your landlord for a moratorium or deferment of your rental commitment for at least three months. Negotiate with your employees to work out an amicable solution that works out for all.
As employee contracts are a sensitive matter – one wrong move can result in your company facing action from the Human Resources Ministry, so engage a Human Resource legal expert to advice on appropriate ways to go about negotiations with employees to ensure no labour laws are breached and avoid any legal action against your company.
Merges & Acquisitions
One of the most time-honoured strategies that have served SMEs well during tough times is mergers and acquisitions (M&A). If at this point your cash flow continues to remain on the edge with slim chances of revival despite taking all the aforementioned measures, it is time to consider an M&A with a larger firm with which you can establish a good synergy
This helps prevent the liquidation of your company and creating a new crisis involving employee retrenchments which is a very complicated situation to be in. M&As should not always be thought of as a takeover. It can also be approached as a merger and affiliation where a larger firm can provide technical and human capital support for your operations to keep going.
CFO Support Services
The upcoming period of uncertainty means it will be tough for companies to go about business as usual. Up to this point, there are many measures that have been illustrated in this guide for businesses to take to increase cash flow and sustain post-MCO and beyond. For an SME, these measures may seem like an arduous task or, worse, intimidating to contemplate.
Therefore, after taking steps to increase cash flow, consider allocating a reasonable budget to engage a CFO Support Services provider to receive CFO level advice and guidance concurrent with the needs of your business. CFO Support Services are designed to help business owners make critical financial decisions to achieve the steps discussed to this point.
CFO Support Services will look into your tax estimation especially if your business falls in industries such as tourism, hotels and F&B that are likely to be heavily impacted by the MCO and post-MCO environment. Your bank loan matters (loan applications or deferring repayments), accounting. financial management and HR issues will also be taken care of CFO Support Services.
CHECKLIST – WHAT TO DO AFTER MCO
|Assessment Item||Yes||No||Suggestion / Info||Comments / Notes|
|1. Work towards meeting compliance due dates and seek extensions if possible, for:|
|2. Explore the possibility of re-aligning your business model – build relationships with your existing clients.|
|3. Monitor closely your company’s cash flow position and take wise action to ensure cash is adequate for sustainability|
|4. To monitor the company’s profit and remember to do tax revisions on the 9th month of the year-end to avoid underestimation penalties.|
|5. Explore the possibility of restructuring your banking facilities as there is stamp duty exemptions granted.|
|6. Contract renewals:|
|7. Monitor the possibility of your company getting wound up by creditors.|
|8. Explore the possibility of merger and acquisition opportunities.|
This, in a nutshell, means less reliance on physical and more compliant with digital. It’s no secret that SMEs that suffer the most during a crisis of this nature are those with business models very much driven by a more traditional means of operations. The Covid-19 pandemic should serve as an eye-opener on the importance of digitalising critical functions for seamless operations.
Technology such as cloud computing, remote access, data analytics, cloud tax and cloud HR should be made a transitional priority upon lifting of the MCO. Technology is a great enabler for SMEs irrespective of size and allows for a business to be carried out almost as usual and keeping clients happy while opening up opportunities to expand into new markets.
This period gives you the opportunity to re-evaluate your manpower capacity and capabilities. Figure out if you have the appropriate personnel at each level and assess their skillset against their experience to determine if your current workforce is sufficient to operate. If cash flow is a challenge and your company is overstaffed, tough employee retention decisions need to make.
Go back to basics and relook into the nature of your business and every aspect of your sales or service to determine your hiring criteria moving forward. Some departments or roles may not require full-time personnel due to regularity of the job such as event organising, creative, etc. Consider outsourcing these tasks or hire personnel on an ad-hoc basis when required.
As noted in Strategy 1, your cash flow status needs constant attention even at this stage. Engage in constant discussions with your financial consultant to ensure your cash flow remains on track to make long-term sustainability possible. Look into your credit policies such as cash and credit terms, revise them accordingly and negotiate with your clients to ensure a quicker inflow of cash.
Firstly, assess the relevance of the products or services provided to determine if they are still in demand. Understanding customer behaviour and preferences will go a long way to help identify what the market is looking for. If the nature of your services and solutions are still very much in demand, consider further digitalisation to increase efficiency and transparency.
However, if demand for your products and services are on the wane, you can opt to repackage your offerings to make it more appealing or begin identifying new business opportunities that often open up after a crisis. Explore those with greater chances to excel via e-commerce, digital marketing and cloud deliveries which will be the order of the day when the new normal kicks in.
The next step upon identifying your preferred business opportunity is to make proper threat assessments. Thoroughly analyse the industry to identify potential competitors or the prospect of having competition in the future. Also, check on risk factors and causes, and work out plans to mitigate them. It’s critical to have this plan in place before getting into a new business or model.
CHECKLIST – A NEW BUSINESS PLAN
|Assessment Item||Yes||No||Action / Comments|
|4. Business/ Operation|
Assessing Future Prospects
This stage is when SMEs have to do a reality check on their survival prospects. Begin by assessing your ability to protect your company from creditors and the options available such as restructuring, M&A, or liquidation. Negotiate with your creditors and come to a mutually agreeable repayment plan with some deferment to help your cash flow situation. Delaying this process is not advisable as it could lead to litigation which could strain your cash flow.
It’s equally important to constantly follow-up with your debtors to recover as much as possible in the short-term. If there is no respite, mergers and acquisitions are once again a good fall-back option. If a complete takeover of your business is out of the question, as mentioned in Strategy 3, mergers and affiliations will be the next best thing to keep your business running.
Your shareholders too could play an important role in your long-term survival prospects. Discuss their willingness to continue funding your business and keep it going. If the outcome is negative, it’s time to look at exit plans. The safer option here is to engage a professional consultant who will take into account every plausible scenario and help you make an informed decision.
|Assessment Item||Yes||No||Action / Comments|
|1. Follow-up with debtors to recover as much debts as quickly as possible.|
|2. Negotiate with creditors on an agreeable repayment plan to defer payment as much as possible.|
|3. Has any secured creditor taken action to recover debts owing by your company? If yes, have you attempted to negotiate with the secured creditor to restructure the outstanding loan?|
|4. Are there opportunities for merger/acquisition to keep the business running?|
|5. Are your shareholders willing to fund and continue with the business? If no, have you contacted professional advisors on the best possible method to exit your business?|
|6. Consider professional advice.|
Cheng & Co Foundation would like to thank the following specialists who conducted the Zoom seminars and meticulously compiled all the issues and feedback to put this Business Recovery Guide together.
a. Government Stimulus Package and Measures
|Government Stimulus Package and Measures||Criteria / Eligibility||Yes||No||Action / Comments|
i. Deferment of tax instalments:
|(B) BANK LOANS|
i. Special Relief Facility (SRF) Features:
|(C) EMPLOYEES RELATED|
i. Wages Subsidy Program (“WSP”)
| ii. Employer Advisory Services (“EAS”) under the EPF|
|iii. Levy for Foreign Workers|| |
|(D) PRIHATIN SPECIAL GRANT|
i. Rental Relief
SMEs that qualify for Rental Discount Tax Deduction
a. Micro (All sectors)
b. Additional Economic Stimulus Package – PENJANA
|Additional Economic Stimulus Package – PENJANA||Criteria / Eligibility||Yes||No||Remarks|
i. Deferment of tax instalments:
|(B) Bank Loans|
i. PENJANA SME Financing (PSF)
| ii. PENJANA Tourism Financing (PTF)|
|iii. PENJANA Microfinancing |
|iv. Bumiputera Relief Financing|
PUNB will provide RM200 million dedicated financial assistance for Bumiputera owned shariah compliant businesses in the form of
Through MARA, the Government will also allocate:
|v. SME Go-Scheme for Liquidity Support|
SME Bank will provide financing support to contractors and vendors who were awarded small government projects (aggregate value of RM 4 billion) under the Pakej Rangsangan Ekonomi (PRE) 2020 and the PRIHATIN stimulus package.
|(C) Employee Related|
i. Wages Subsidy Program (“WSP”)
| ii. PenjanaKerjaya – Hiring Incentive Programme|
PenjanaKerjaya is an economic recovery initiative under the Ministry of Human Resource, administered by SOCSO’s National Employment Services to promote job creation among employers while increasing employment prospects.
|The categories available under PenjanaKerjaya:|
b. HireMalaysia (3 categories)
c. Mobility Assistance (Bantuan Mobiliti)
d. Program Latihan
|iii. Levy for Foreign Workers|
|(D) Grant for Childcare|
One-off grant of up to RM5,000 per childcare centre registered with the Ministry of Women, Family and Community Development (up to 31st December 2020) to comply with new healthcare SOPs
i. Rental Relief
|ii. 50% remission of penalty for late payment of sales tax & service tax due and payable from 1st July 2020 to 30th September 2020.|
|Cash Flow Projections||Yes||No||Action / Comments|
|1. What are the expected sales and collections for the next 12 months?|
|2. What are the credit terms given to customers? Revise if necessary.|
(Example: Negotiate with customers for win-win solutions)
|1. What are the purchases for the next 12 months?|
|2. Are there committed purchases for the company? Negotiate longer payment terms or reduce/cancel order if necessary.|
(Example: Review terms of contracts/agreements)
|1. Are your stocks or supplies in good condition?|
|2. Is your stock count accurate/up-to-date?|
|3. Are customer’s orders still intact?|
|4. Do you need to postpone purchasing supplies for the time being?|
|5. Can you cancel orders that you have made?|
|6. Are the stocks still in demand?|
|7. How fast can the stocks be converted into sales?|
|1. What are the fixed costs for the business?|
|2. What are the scheduled monthly expenses for the next 12 months?|
|3. Any of the scheduled monthly expenses can be deferred or reduced if required?|
|1. What are the monthly staff costs?|
|2. Consider adjusting salaries / reducing manpower to ease cash flows / restructure workforce.|
(Example: Employment Negotiation Between Employers and Employees. Revamp organization structure realign work flow, staff allocations)
|1. What are the monthly financial commitments?|
|2. Consider loan deferment.|
|1. How much is the monthly tax instalments?|
|2. Consider tax deferment and revise the tax estimates.|
Cheng & Co is the leading home-grown International Accounting Firm provide one-stop professional centre with innovative solutions for excellence. Our team is specialized in providing insightful advice to assist your company to get through the business difficulties.
The contact details of Cheng & Co Regional office personnel are as follows: or
- Northern Region (Perlis, Kedah, Penang, Perak) Mr. Albert Tan (firstname.lastname@example.org)
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- Southern Region (Negeri Sembilan, Melaka, Johor) Mr. Aaron Heng (firstname.lastname@example.org) and Ms Moon Gan (email@example.com)
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